Department:

Dean's Office, School of Education and Professional Studies

Normal Work Schedule:

8:00 am – 4:30 pm, Monday - Friday

Anticipated Start Date:

October 21, 2024

Job Summary:

The Administrative Assistant in the Associate Dean's Office is a supervisory, highly responsible, varied, and complex position requiring independent Judgment and action, including making frequent decisions in accordance with departmental policies and practices. Primary emphasis is placed upon relieving an administrative superior of operational details such as the conduct of considerable correspondence. The Administrative Assistant often develops and refines their own work routine and is expected to carry assignments through to completion with only unusually important or complicated tasks reviewed in detail. Administrative Assistant may make decisions in the absence of established precedents when not practical to refer to a supervisor; some clerical work could be necessary.

Duties and Responsibilities:

• Assists supervisor with such administrative details as arranging itineraries, agendas, or making telephone contacts; composes minutes; maintains appointment calendar for supervisor; arranges meetings and conferences under general direction.
• Checks forms and correspondence for accuracy of spelling, punctuations, grammar, spacing, neatness, or general appearance.
• Assists supervisor in the compilation and coordination of data for outcomes and reports, utilizing some degree of research and statistical ability; prepares the data in narrative form subject to review by supervisor.
• Receives, sorts according to content, and distribute mails, making final decision as to which letters can be answered independently.
• Organizes correspondence requiring attention of supervisor; composes correspondence, with direction and review from superior, requiring judgment, originality and tact; may sign supervisor’s name to correspondence; generates requisitions and similar papers of routine nature, as directed.
• Under general guidelines, may set up, supervise and/or maintain files and records of a complex nature.
• Acts as office receptionist; receives, screens and routes visitors and telephone calls based on information gathered orally.
• Assumes responsibility for maintaining necessary inventory of office supplies, materials, and maintenance contracts for equipment.
• Maintains School schedules and catalog changes, master calendar, student grades and classes, and Faculty Survival Toolkit in Blackboard.
• Assists Associate Dean with Risk Intervention for Strategic Enhancement program with registration, student file maintenance, and grade reporting, admission and progression agenda, and student correspondence.
• Oversees additions and updates to the School’s policies and procedures manual.
• Performs related work as required and works closely with the Dean's administrative assistant
• Oversees College's social media sites and prepares newsletter
• Has the ability to maintain confidentiality
• Works closely with the Office of Accreditation, Certification and Partnership Initiatives and helps organize file management and other responsibilities as requested.
• Assists dean’s office and Office of Accreditation, Certification and Partnership Initiatives designing events.
• Complete room assignments

Required Minimum Qualifications:

• Associate degree or equivalent, and
• three (3) years of equivalent experience in clerical or administrative support

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.  Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.